Description
At this point you have determined the market approach, decided on an evaluation method and the most appropriate RFx document to use.
You are now ready to put the bid document together. This guide seeks to assist procurement practitioners with developing a bid document for their invitation to bid.
Objective:
- This stage is intended to assist procurement practitioners with the development of an “offer” template for their invitation to bid.
Output:
- A well structured bid / offer template
WHAT IS A BID/OFFER TEMPLATE?
An offer template is a standard document requesting information to be submitted by suppliers in response to an invitation to supply.
A submitted template becomes an offer and documentary evidence from the supplier to provide the goods and or services as defined by the invitation to supply.
If the supplier is successful the completed offer template will form part of the contract.
The offer template should be simple and easy to understand.
It should only seek information from the supplier to undertake a comparative analysis for the purposes of the procurement and to help better understand what the supplier has to offer.
What makes a good bid/offer template?
A well-structured bid/ offer document should:
- facilitate competition;
- encourage innovation;
- address the procurement evaluation criteria;
- apply a high standard in the delivery of requirements; and
- be simple and avoid onerous or unnecessary requirements.