Description
Bid evaluation, negotiation and award (BENA) are important complementary processes that underpin selection of the most
appropriate submission in response to a procurement requirement.
The structure of the BENA process should reflect the complexity and scope of the procurement requirement.
This activity concludes the Market Engagement stage of the procurement process.
Objective:
This stage seeks to assist procurement practitioners evaluating bid submissions according to the defined bid evaluation criteria, shortlisting bidders,
negotiating with preferred bidders with the ultimate goal of selecting and awarding to the most suitable bidder to fulfill the procurement requirement.
Output:
- BEC Recommendation Report
- Negotiation plan
- Negotiation Outcome Report
- BAC Approval and Award
CREATING AN EVALUATION PLAN
An evaluation plan defines the process for assessing submissions. An evaluation plan:
- is scaled to reflect the complexity of the procurement;
- guides the development of the evaluation report; and
- provides a record of decisions made during the evaluation process.
- THE EVALUATION PROCESS
In government procurement there are various evaluation stages depending on the nature, scope, value, level of risk and complexity of each procurement.
The most common process is as follows: